7.1 Hiring Procedures

The University accepts applications and résumés at all times. These are kept on file and interviews may occur if a position is open. The University has the policy of filling vacancies from within the employee or faculty if at all possible.

In order for Florida National University’s Human Resources Department to process and maintain the necessary employment documents, Human Resources shall receive the following documents for each employee hired:

1. Completed application with his/her most current résumé,
2. Approved request for hire,
3. A signed W-4,
4. A complete Form I -9, with supporting documentation required by law,
5. Official transcript copies of degree and/or other supporting educational documentation, including the Request for Authorization that establishes the courses the faculty member is credentialed to teach.
6. Pre-employment drug/alcohol and background authorization forms, and
7. A voided check or bank authorization for payroll direct deposit.
8. Human Resources creates the profiles in ADP and establishes the position start date.
   1. Human Resources will send an email to the Campus Deans and the IT Department indicating that the new hire’s profile has been created. This email provides the new hire’s campus, name, position, file number, hire date, and email address, which is generated by ADP.
9. Once the Campus Deans receive this email, they will authorize the IT Department to generate the credentials based on the new hire’s position.
   1. For faculty, the Campus Deans request to the IT Department the credentials (username and password) for Outlook and the Faculty Portal. The setup for the Faculty Portal’s profile is requested to the University Registrar.
   2. For staff members, the Campus Deans request access to the IT Department for Windows and Outlook.
10. It normally takes 24 hours for the new hire to become active in the system. The IT Department will then have access to generate the credentials for Outlook and Windows.
11. When the IT Department has the credentials, they will send this information to the Campus Deans, and they will send the new staff member their credentials.
12. A welcome letter that shows the staff or faculty member’s credentials will be generated by the Campus Dean for new faculty members and is sent to them, copying the other Campus Deans.
13. The Faculty Portal access is set up by the University Registrar or a designee from the Registrar’s office.
14. The staff or faculty member’s supervisor needs to make a request to the Campus Deans for access to Campus Nexus, and they will forward the request to the Vice President of Operations. For use of Campus Nexus, access is not provided until the staff has been properly trained.
15. The new faculty will be provided the training and guidance to begin to manage their faculty portfolio within the Faculty Success platform.