14.5 Internal Administration of Requests

All external requests for student data under this policy will be coordinated through the Office of the Registrar. Department staff may comply with informal requests to review and inspect education records, provided the individual is authorized and has an “academic-need-to-know.” Examples of forms will be available via the Registrars’ website for record requests and disclosures. These must be recorded and maintained with the record under the Act.

Written permission for the dissemination of student information must be obtained from the student prior to such dispersals, excepting to those entities having a legal right to such information; and even then, if possible, the student should be informed of the request, its source, and the information disseminated.